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This morning you solved a problem that has existed here for years, causing lots of frustration and highly inefficient workarounds. Many have tried, but you are the victor! Thank you so much for your help! Five stars to you!
EnvisionConnect is Decade’s data management system used by agencies across the nation to manage all of their regulatory programs and processes in a single, consolidated database. Of course, it’s comprehensive, flexible, and Web-enabled. But, that’s just the beginning.
Of course EnvisionConnect streamlines data management for your agency and the programs it regulates. But, what does that really mean? Basically, it’s this:
With EnvisionConnect, everything flows into everything else. Data is information, it’s connected, and it’s relevant. Processes are automated, configurable, and powerful. The complex is simplified; the effort is minor and the results are predictable.
All of this will have you saying, “It’s about time”.
Permitting and licensing is elemental for most agencies. Even so, we found many of our clients, prior to EnvisionConnect, had such a convoluted process that they were using spreadsheets and checklists to determine who should receive a permit: who has paid their permit fees? Were they inspected this year? Did their permit expire yet? Do they owe money for related services? Are there other programs regulated at this facility that should be paid prior to printing a permit?
Because EnvisionConnect is designed right, just run a report each night – the system has already answered all of the questions so you don’t have to. Imagine – all of your complex rules simplified and automated.
EnvisionConnect’s financial system is integrated with other areas of EnvisionConnect so that, as data are maintained for regulated program management, financial data are kept up to date as well. This feature eliminates duplicate data entry, simplifies data management, and greatly reduces the effort to collect revenue. Because of the high degree of integration our clients generate permit fees as well as service fees (for such activities as re-inspections, complaint investigations, etc.) using flexible and fast batch processes. EnvisionConnect is just as nimble with over-the-counter invoices, payment posting, and receipt printing.
Other financial efficiencies can be found with the Batch Payment Import (BPI) tool. BPI posts payments submitted from financial institutions, posts bar-coded payments, and performs a month-end close in batch that applies outstanding payments, ages accounts, applies late payment penalties, and updates aging buckets on the Accounts Receivable records. Finally, the system tracks transactions to the program and sub-program level to allow for detailed program finance audits.
It’s a given: with EnvisionConnect you can manage complaints of every kind, including suspected foodborne, waterborne, or vector-borne illnesses, illegal dumping, nuisance, and anything else you run across. Because of EnvisionConnect’s design, efficiently managing a complaint, regardless of its linkage to a regulated facility, is accomplished in many ways:
For some agencies, complaint management involves third parties, such as trash haulers, before resolution can be achieved. Because you can create lists of Certified Professionals that can be linked to complaints, your data entry is minimized and efficient – just pick from a pop up list of Certified Professionals’ and move on.
Most agencies have specific data entry forms for tracking environmental-based illnesses. We made it easy for you to create an illness-tracking form and link it to a complaint. With this feature you can store the level of detail necessary for each affected person. As you investigate the complaint, your time and effort is documented.
Almost without exception, nobody likes completing timesheets. It can be tedious and boring. While we can’t guarantee EnvisionConnect’s time and activity tracking is fun, its design does make a difference:
Again, EnvisionConnect is designed right. Right for you.
Besides the more than 200 reports shipped with EnvisionConnect, there are hundreds more developed by Decade clients available through our community website. That’s the beauty of Decade’s approach — practically everything can be shared and reused. Wouldn’t it be nice to save time and money using reports developed by like-minded professionals?
When it comes to reports, EnvisionConnect provides several options:
Pictures, word processing documents, PDF’s, spreadsheets—just about any type of file can be linked to EnvisionConnect records. Too, files can be grouped and displayed in a relevant way. For example, you can display a list of attachments linked to a particular program regulated at a facility, or just those linked to a particular inspection. Or, all of the attachments for the facility, regardless of purpose or origin.
EnvisionConnect shouldn’t be confused with a document management system. In fact, several Decade clients integrated their document management system with EnvisionConnect, as part of a larger initiative within their local government agencies. With our design, you’ve got choices and flexibility.
EnvisionConnect supports files and documents embedded as part of free-form comments. This approach is preferred for small documents tied to a specific facility, property, or permit. EnvisionConnect also supports links to network-based document management systems. Documents remain in their original location and EnvisionConnect tracks a reference to it. This method is preferred for very large documents, documents shared by many users, and documents that change often.